Privacy Policy

Last updated: 20/09/25

This Privacy Policy explains how Get Otti Ltd (“we”, “our”, “us”) collects, uses, and protects personal data when you use our website (www.get-otii.com) or our product, Otii (the “Platform”).

We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Get Otti Ltd is a company registered in England and Wales (Company No. 16496040).

We provide Otii, an AI-powered compliance and inspection-readiness platform for early years providers.

For any questions about this policy or how we process your data, you can contact us at: hello@the-cfd.com

2. What Data We Collect

We may collect the following information:

Website Visitors

Name, email, phone (if you submit forms).

Technical information (IP address, browser type, device type, cookies, analytics data).

Otii Platform Users (nursery staff/managers/owners)

Contact details (name, email, role, phone).

Employment-related information (e.g. training records, logs, policy sign-offs).

Uploaded evidence (documents, policies, audits, staff files).

Usage data (how you use the platform, interactions with features).

Children’s Data

Otii is not intended for children’s direct use. Where nursery providers upload data relating to children (e.g. safeguarding or wellbeing records), the provider remains the Data Controller for that data. Get Otti Ltd acts as a Data Processor only, processing such data on their behalf.

3. How We Use Data

We use your data to:

Provide, maintain, and improve the Otii platform.

Help you stay inspection-ready by storing and managing compliance data.

Respond to enquiries and provide customer support.

Send you updates, service information, or marketing (if you’ve opted in).

Analyse usage to improve our product and services.

Meet legal, regulatory, or safeguarding obligations.

4. Lawful Basis for Processing

We process your data under the following lawful bases:

Contract: to provide access to and support for Otii.

Legal obligation: to comply with safeguarding or regulatory requirements.

Legitimate interests: to improve our services and protect our platform.

Consent: for marketing communications or cookies (where applicable).

5. How We Share Data

We may share data with:

Service providers (hosting, analytics, email, CRM, payment processors).

Regulators or authorities if required by law.

We will never sell your personal data to third parties.

All third-party providers are required to keep data secure and process it only in line with our instructions.

6. International Transfers

If we transfer your data outside the UK, we ensure it is protected by appropriate safeguards (e.g. adequacy decisions or standard contractual clauses).

7. Data Security

We use industry-standard technical and organisational measures to keep your data safe, including encryption, access controls, and secure hosting.

8. Data Retention

We keep data only as long as necessary for the purposes described in this policy, or as required by law. After this, data will be securely deleted or anonymised.

9. Your Rights

You have the right to:

Access your data.

Correct inaccurate data.

Request deletion of your data.

Restrict or object to processing.

Request data portability.

Withdraw consent (for marketing/cookies).

To exercise these rights, email: hello@the-cfd.com

10. Cookies

Our website uses cookies to improve your browsing experience, analyse traffic, and personalise content. You can manage or disable cookies in your browser settings.

11. Updates to this Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “last updated” date.